Better Conference Presentations

So as a tenure-track newly tenured library person, I tend to think a lot about how to present better. I would never say I am an expert presenter, but if you combine my teaching with my presenting of my findings, you would see that I do quite a bit of presenting.

Here are my tips for conference presentations.

  • Test, test, test again. If you plan on playing any sort of video, make sure that you test the sound. Test any graphics that you are going to use. Test your Powerpoint to make sure all the fonts have come over. Over time I’ve been less and less reliant on internet widgets.
  • Back things up. I tend to bring my laptop to presentations (in case there isn’t a laptop in the room) with my presentation downloaded onto the desktop. I save my presentation onto Dropbox, and email it myself. I also bring it on a flash drive. I also save my presentation in both ppt and pdf form in case the formatting gets messed up.
  • Keep it simple, or have a backup plan. Videos sometimes don’t work. Internet is spotty in conferences. I like to keep things simple. Versus using something like Poll everywhere, just have participants raise their hands, or vote via thumbs up and thumbs down. If you want people to respond, put the prompt up on the board and have them do so via worksheet.
  • Remember that your audience is TIRED and OVERLOADED. I want to imagine that conference participants are more attentive, but that’s a lie. I’ve learned the hard way that if you want people to remember something, you need to say it more than once. As part of a recent conference I even said it three times. If you have a complicated idea, make sure to slow down and explain it.
  • Watch your breath and volume. I first started presenting as a Girl Scout camp counselor so I would call my presentation style “VERY EXCITED TO BE HERE” When you are very excited you tend to speak very fast. Speaking very fast is not a good way to confirm that people have heard what you have to say. So try to take breaks, try not to fill every moment, and try to find a balance between talking loud and fast.
  • Bring your business cards. I think that this is great way to connect with people. Sure, they could probably find all of the same information online since when you present they do know your name, but I find that giving someone your card is a great way of making a little to-do task that they should contact you. People assume that just because people have a lot of questions for you that many people will follow up with you about collaborations, questions, sharing, but it’s really not the case. You want to try to find some way to encourage them.
  • On your last slide put a question for your audience. Often people have their own questions, but having a question can help center the conversation on things that you might be interested in exploring further.

Some more specific tips and hacks:

  • You can embedded animated GIFs into Powerpoint presentations. It makes the Powerpoint very large, but it often a great effect.
  • You can embed a timer into Powerpoint. I only recently found out about this! What if you could start a timer without leaving Powerpoint? How awesome is that?
  • Slideshare is great way to share slides. Often in the past I’ve posted my slides on slide share and had them tweet out as my conference ends.
  • Twitter is a great way to get conference feedback. At larger conferences, I try to pay attention the tweets. Sometimes people will ask you questions, but it’s also interested to see what sorts of conversations grows as you continue your presentation. I do not recommend having a Twitter feed going behind presenters, I find that very distracting because you don’t really have much control that and more specifically it is very hard to respond in real time while presenting.
  • Buy a slide advancer. Most slides advancers work with all sorts of presentation systems. They really allow you to move around. Put it in your purse. Bring it with you. It really makes a difference.